Run payroll

Payroll in Clockout pays what the timecards say. This article covers the regular run for your current pay period.

Before you start

1. Clock out anyone still on the clock. An open punch does not block the run — the card is simply excluded, and those hours are not paid. The draft lists excluded cards so you can see exactly who is being left out. Clock them out and the hours are picked up the next time the draft is rebuilt.
2. Review timecards. Approving is your review-and-seal step, not a precondition for being paid — see Approve timecards. Punch corrections belong on the timecard, not in the run — see Fix a missed punch.
3. Check pay rates. A rate change mid-period applies from its effective date, not to the whole period.

Run it

Open Payroll and start the run. Clockout composes the current pay period for you — there is no pay period to pick. (You only choose a date range for an off-cycle run — a separate, extra payroll run outside your normal pay schedule.)

The draft imports every finished timecard whose shift started in the period: anything clocked out and not rejected, whether or not you approved it. It covers the employees who are switched on for payroll, not everyone at the store — someone who is not enrolled for payroll runs will not appear.

Review the draft line by line. The figures worth a second look every time:

• Hours. Regular hours come from the timecards. Where overtime applies, it is calculated per workweek — the workweek defined in your store settings, which may not match the pay period.
• Additional earnings. Tips, reimbursements, deductions and other extra pay are entered directly on the draft — see Add additional earnings. How each is taxed is applied by your payroll provider, not chosen here.
• Employees with zero hours. Usually correct, occasionally a missed punch.
• Excluded cards. Anyone still clocked in. They are not paid on this run.

Submit

Submitting is the acceptance event: it locks every timecard the run imported and sends the run for processing. Owners and co-owners can submit a run — see Roles and permissions. From then on the run is read-only; a correction means an off-cycle run rather than an edit.

You will see each employee’s pay statement once the run finishes processing — open the run under Payroll → Payroll Runs and select the employee. If a number looks wrong, start from the timecard that produced it — see Read a pay statement.